Privacy Policy and HIPAA Compliance

At ARO Motion, your privacy is very important to us. That’s why we provide this notice to explain 1) how medical information about you may be used or disclosed and how you can get access to this information and 2) how we collect and use information online and the choices you can make regarding how your information is collected and used. In order for you to easily find this notice, we make it available in the ever-present footer of our website and at points where personal information may be requested.


If you have any questions about this notice or if you need more information, please email us at

WHAT IS PROTECTED HEALTH INFORMATION (PHI)?​PHI is information that individually identifies you. We create a record or receive information from you or from another health care provider, health plan, your employer, or a health care clearinghouse that relates to:​

Your past, present or future physical or mental health conditions,​
The provision of health care to you, or​
The past, present, or future payment for your health care.​


We may use your PHI to provide you medical treatment or services and to manage or coordinate your medical care. For example, your PHI may be provided to another health care provider (e.g., physician, laboratory, pharmacy) to whom you have been referred to ensure that the necessary information to provide you with a service.
We may use and disclose your PHI so that we can bill for the treatment and services that you receive from us and can collect payment from you, a health plan, or a third party. For example, we may need to give your health plan information about your treatment in order for your health plan to agree to pay for that treatment.

Health Care Operations. We may use and disclose PHI for our health care operations. For example, we may use your PHI to internally review the quality of the treatment and services you receive; to evaluate the performance of our team members and for education.

Appointment Reminders/Treatment Alternatives/Health-Related Benefits and Services. We may use and disclose PHI to remind you that you have an appointment for medical care, or to contact you to tell you about possible treatment options or alternatives or health-related benefits and services that may be of interest to you. We may disclose the PHI of minor children to their parents or guardians unless such disclosure is otherwise prohibited by law.

Research: We may use and disclose your PHI for research purposes, but we will only do so if the research has been specially approved by an authorized institutional review board or a privacy board which has reviewed the research proposal and has set up protocols to ensure the privacy of your PHI. Even without the special approval, we may permit researchers to look at the PHI to help them prepare for research.

As Required By Law: We will disclose PHI about you when required to do so by international, federal, state, and local law.

To Avert a Serious Threat to Health or Safety. We may use and disclose PHI when necessary to prevent a serious threat to your health or safety or to the health and safety of others. But we will only disclose the information to someone who may be able to help prevent the threat.

Abuse, Neglect, or Domestic Violence. We may disclose PHI to the appropriate government authority if we believe a patient has been a victim of abuse, neglect, or domestic violence and the patient agrees or we are required or authorized by law to make that disclosure.

Business Associates. We may disclose PHI to our business associates who perform functions on our behalf or provide us with services. For example, we may use another company to do our billing or to provide transcription or consulting services to us. All of our business associates are obligated, under a contract with us, to protect the privacy and ensure the security of your PHI.

Organ and Tissue Donation. If you are an organ or tissue donor, we may use or disclose your PHI to organizations that handle organ procurement or transplantation — such as an organ donation bank – as necessary to facilitate organ or tissue donation and transplantation.

Specialized Government Functions: We may disclose PHI to the military about its members or veterans, for national security and protectives for the President or other heads of state, to the government for security clearance reviews, and to a jail or prison about its inmates.

Workers Compensation. We may use and disclose PHI for workers’ compensation or similar programs that provide benefits for work-related injuries or illnesses.
Public Health Risks. We may disclose PHI for public health activities. This includes disclosures to: (1) a person subject to the jurisdiction of the Food and Drug Administration (“FDA”) for purposes related to the quality, safety and effectiveness of an FDA regulated product or activity; (2) prevent or control disease, injury or disability; (3) report births and deaths; (4) report child abuse or neglect; (5) report reactions to medications or problems with products; (6) notify people of recalls of products they may be using; and (7) a person who may have been exposed to a disease or may be at risk for contacting or spreading a disease or condition.

Health Oversight Activities. We may disclose PHI to a health oversight agency for activities authorized by law. These oversight activities include, for example, audits, investigations, inspections, licensure, and similar activities that are necessary for the government to monitor the health care system, government programs, and compliance with civil rights laws. Data Breach Notification Purposes. We may use or disclose your PHI to provide legally required notices of unauthorized access to or disclosure of your health information.

Lawsuits and Disputes. If you are involved in a lawsuit or a dispute, we may disclose PHI in response to a court or administrative order. We also may disclose PHI in response to a subpoena, discovery request, or other legal processes from someone else involved in the dispute, but only if efforts have been made to tell you about the request or to get an order protecting the information requested. We may also use or disclose your PHI to defend ourselves in the event of a lawsuit.